Location: Hybrid (Buenos Aires, Argentina) - Thursday is an office day by default
Reports to: Head of People Operations & Accounting Associate
Type: Full-Time, Contract
Reports to: Head of People Operations & Accounting Associate
Type: Full-Time, Contract
General Description
At Aquiva Labs, we deliver world-class Salesforce Consulting and Engineering services to our clients worldwide. We’re passionate about building smart solutions and strong, connected teams.
We are seeking a proactive and detail-oriented People Assistant to support both People Operations and Finance teams, with a primary focus on the Latin America region and some global responsibilities. This is a unique cross-functional role that touches everything from onboarding and internal communications to invoice tracking and vendor management.
The ideal candidate is someone who thrives on organization, has a service-oriented mindset, and is excited about the opportunity to grow their experience across two core areas of business operations. If you’re looking to build a career in People or Finance Operations, this role offers hands-on learning and exposure to both.
Key Responsibilities
People Operations Support (LatAm focus)
- Coordinate onboarding logistics including laptop arrangements, accounts setup, and welcome pack management.
- Support throughout the entire recruitment process.
- Track and maintain hardware inventory across teams.
- Manage coworking space attendance and reserve meeting rooms in Argentina and Uruguay.
- Support relocated team members: document preparation, appointment coordination, immigration office visits, etc.
- Assist with HR documentation.
Internal Communications & Culture
- Maintain and update the LatAm Confluence page with internal news and key resources.
- Coordinate online and onsite local activities (including logistics for remote team members).
- Research and support budgeting for regional gatherings or special events.
- Coordinate language classes for LatAm team members.
- Send timely reminders for all-hands meetings, holidays, and team events via Slack and WhatsApp.
- Post birthday shoutouts and milestone celebrations in Slack.
- Participate in global Employee Experience activities.
Finance & Vendor Coordination
- Enter and upload contractor and vendor invoices into QuickBooks and Bill.com.
- Assist with the new vendor profile setup.
- Track vendor payments, assist with reimbursements, and maintain accurate records.
- Support monthly regional expense tracking and light reconciliation tasks.
- Communicate with external vendors in the LatAm region to ensure timely invoicing and closing documentation.
Skills, Knowledge, and Expertise
- 1–3 years of experience in administrative, HR, finance, or operations roles (or relevant transferable experience).
- Strong organizational and multitasking skills with attention to detail.
- Fluent in Spanish and English – written and spoken.
- Good knowledge of tools like Google Suite, Slack, and Confluence.
- Familiarity with QuickBooks (or other finance platforms) and Salesforce is a plus.
- Able to handle sensitive information with discretion.
- Proactive and resourceful — enjoys solving problems and supporting teams.
- Excellent communication skills and a service-minded attitude.
Benefits
- B2B Contract with paid PTO, holidays, and sick leaves
- Health Insurance
- Company Laptop
- Flexibility and Hybrid Work option
- Global Exposure
- Career Growth Opportunities both in People Operations and Finance
About Aquiva Labs
Aquiva Labs brings your business vision to life.
As one of Salesforce’s most experienced PDO partners, Aquiva Labs helps deliver your Salesforce AppExchange vision and more by making great ideas become a reality. Right from day one, we use our strategic relationship with Salesforce to empower organizations with unique AppExchange knowledge, mastery and access, as well as implementing our existing intimate knowledge of architectures, technology stacks and patterns, to guide our ISV partners through the AppExchange’s complex business and data scenarios.
Building products is in our DNA. Whether you are looking to create a prototype of a new product, outsource your Salesforce application development, create a custom solution, or require a short term engagement to assist with a specific challenge, our teams are there to help.
As one of Salesforce’s most experienced PDO partners, Aquiva Labs helps deliver your Salesforce AppExchange vision and more by making great ideas become a reality. Right from day one, we use our strategic relationship with Salesforce to empower organizations with unique AppExchange knowledge, mastery and access, as well as implementing our existing intimate knowledge of architectures, technology stacks and patterns, to guide our ISV partners through the AppExchange’s complex business and data scenarios.
Building products is in our DNA. Whether you are looking to create a prototype of a new product, outsource your Salesforce application development, create a custom solution, or require a short term engagement to assist with a specific challenge, our teams are there to help.
Department
Aquiva Labs
Employment Type
Full Time
Location
Latin America
Workplace type
Hybrid
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